4.8 Understanding Filr Operations
The following sections provide information about the various Filr operations:
4.8.7 Viewing Filr Files from Your Computer
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Click the icon
in the notification area.or
Right-click the icon
in the notification area, then click .
You can access the Filr folder directly from your file system. The Filr folder is typically in the following location:
c:\Users\username\Filr
The Filr folder is also located in your Favorites.
For information on how to change the default location, see Storage.
For specific information about file synchronization between your workstation and Filr, see Understanding Synchronization.
4.8.8 Manually Synchronizing Offline Files and Folders
You can manually synchronize files and folders between Filr and your computer if you do not want to wait for the scheduled synchronization. Files must be closed before they can be synchronized.
To manually synchronize all your files:
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Right-click the icon
in the notification area, then click .
To manually synchronize an individual file or folder:
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Navigate to the file or folder that you want to synchronize.
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Right-click the file or folder, then click .
4.8.9 Launching Filr in a Browser from the Filr Desktop
You can launch Filr in a browser by using the Filr desktop application.
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Right-click the icon
in the notification area, then click .
4.8.10 Commenting on a File and Viewing Comments
You can comment on a file or view the comments only if your Filr administrator has enabled you to do so.
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Navigate to the file that you want to comment on or view comments for.
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Right-click the file, then click .
The Filr Comments dialog box is displayed, listing all existing comments that are associated with the file.
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In the comment field, specify your comment, then click .
or
To reply to an existing comment, click the icon
next to the comment that you want to reply to, then click .
4.8.11 Sharing A File or Folder
Filr provides various methods of making files and folders available to others. How you decide to make files available might depend on various factors, such as the sensitivity of the information you are sharing or the relevance of information to certain individuals.
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Sharing with individual users and groups: Sharing lets you share files and folders with specific users and groups internal to your organization or with specific users external to your organization. When you share a file or folder, you also assign one of the shared-access rights.
Sharing with specific users and groups provides the greatest level of security for your files and folders. Users receive a notification about the shared item, and the item is displayed in their Shared with Me area.
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Distributing a File Link: You can distribute a link (URL) to a file. When you distribute a link to a file, any user with the link can access the file. However, the file is not displayed in the Public area, so users must have direct access to the link to view the file.
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Sharing with the Public: When you share an item with the Public, any person with the URL to the Filr site can view the file in the Public area.
You can share files and folders directly from the Filr desktop application:
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Navigate to the file or folder that you want to share.
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Right-click the file or folder, then click .
The Filr Share dialog box is displayed.
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In the option, begin typing the name of a user or group that you want to share with, then click the name when it appears in the drop-down list.
or
Specify the complete email address of the external user that you want to share with, then press Enter.
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(Optional) Repeat Step 3 to share with additional users.
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(Conditional) To modify access settings for an individual user:
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In the section, select the user whose access settings you want to modify.
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Choose from the following access settings to modify:
Access Rights: Grant Viewer, Editor, or Contributor access rights. (Contributor applies only to folders.)
Expires: Specify when the share will expire.
You can configure the share to expire either after a given number of days (each day is counted as a 24-hour period from the time that you set the expiration) or on a specific day (rights expire at the beginning of the day that you select).
Internal Users: Allow share recipients to re-share the item with internal users.
External Users: Allow share recipients to re-share the item with external users.
All Public: Allow share recipients to re-share the item with the public.
File Link: Allow share recipients to re-share the item via a File Link.
For more information about File Links, see Distributing a Link to a File.
Note: Include a personal note to the share recipients. Only share recipients can read the note.
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(Conditional) To modify access settings for multiple users simultaneously:
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Hold the Ctrl key and select the users in the section whose access settings you want to modify.
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Choose from the following access settings to modify.
Access settings that you leave undefined retain any individual access settings that are present on a given user. Access settings that you define are modified for each user that is currently selected.
Access Rights: Grant one of the following access roles to the user or group:
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Viewer: Users can do the following:
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Shared Folders: View
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Shared Subfolders: View
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Files in Folders and Subfolders: View and Read
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Editor: Users can do the following:
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Shared Folders: View
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Shared Subfolders: View
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Files in Folders and Subfolders: View, Read, and Write
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Contributor (Applies only to folders in My Files): Users can do the following:
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Shared Folders: View, Rename, Delete, or Copy
IMPORTANT:Exercise caution when granting Contributor shared-access rights because, as stated above, share recipients can rename, copy, and even delete the folder from your My Files area.
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Shared Subfolders: View, Rename, Delete, Copy, and Move
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Files in Folders and Subfolders: View, Rename, Delete, Copy, Move, Read, and Write
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Expires: Set a date when the share will expire. The default share expiry is set to 30 days.
You can configure the share to expire either after a given number of days (each day is counted as a 24-hour period from the time that you set the expiration), on a specific day (rights expire at the beginning of the day that you select), or never.
Internal Users: Allow share recipients to re-share the item with internal users.
External Users: Allow share recipients to re-share the item with external users.
All Public: Allow share recipients to re-share the item with the public.
File Link: Allow share recipients to re-share the item via a File Link.
For more information about File Links, see Distributing a Link to a File.
Note: Include a personal note to the share recipients. Only share recipients can read the note.
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(Optional) Click
to make the item publicly available. Then in the section, tap the user that was just added and set the access control settings for the public. -
(Optional) In the Notify section, click the drop-down list and choose from the following notification options:
None: Send no notifications.
All recipients: All recipients in the share list are notified.
Only newly added recipients: Only recipients that you add to the share list are notified.
New and modified recipients: Only new recipients and those whose share rights you are modifying are notified.
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(Optional) Click to view the share access details of the sharee.
The Access report displays the following information:
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User: Name of the user who has accessed the share
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IP Address: The IP address of the device that was used to access the share
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First Access Time: The date, time, and timezone when the share was first accessed. No information is received when the share is accessed again.
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Group: If the user has shared to a group, then the name of the group is displayed that the user is part of.
The sharer receives an email notification with access details when the share is accessed by the sharee. A report is generated per share when the following conditions are satisfied:
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Users having Filr Advanced Edition license
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File or folder shared with Filr 3.4 or later
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Click .