You can configure the default print options for mobile, email, and Chromebook printing.
Following are the default settings for all the printers when printing from the mobile, email, and Chromebook. When printing, these settings can be modified for an individual printer.
Paper Size: Select Letter or A4.
Orientation: Select between Landscape or Portrait printing.
Enable Duplex Printing: Duplex printing allows printing on both the sides of a paper. Printers without this capability can only print on a single side of paper (simplex printing).
Enable Color Printing: Color printing prints the documents in color, as opposed to monochrome (black and white) printing.
You can configure iPrint server to accept the print jobs through email messages and attachments. Using email printing, you can print documents from any device capable of sending emails. You can print emails by specifying email printing commands in the subject line of the email. You can also print documents by emailing them to your printer as attachments. When configured for email printing, iPrint server becomes a client to an email server. Email account inbox is polled for incoming print jobs, which are routed to the intended printer.
Ensure email accounts are created and functional prior to their association with the iPrint server.
Enable email-based printing: Select this option to enable email printing. A global email address is assigned for all the printers.
The following fields are used by iPrint server to describe and access the global email account:
Email address: Specify the full email address for global print jobs. For example, print@example.com. The email address must be unique for every server.
iPrint server polls the inbox of this email address looking for print jobs. When an email-based job arrives, the subject line is parsed to determine the printer to which the job is sent.
IMPORTANT:Do not use an existing email account. If an existing email account is used, the mails in that account might get deleted, auto-replied, and so on.
Account Username: Specify the user name for iPrint server to log in to the email server to access the global email account. For example, john.
Account Password: Specify the password for iPrint server to log in to the email server to access the global email account.
NOTE:
When you are modifying the global email settings, ensure to provide the account password. An error occurs if password is not provided.
If you are providing Gmail ID, you must provide App Password (application specific password).For more information, see KM000014531.
Incoming Mail Server: Specify the address of the incoming mail server for the email account. For example, imap.example.com.
Incoming Mail Server Port: Specify the port number of the incoming mail server for the email account.
Incoming Server Type: iPrint server supports POP and IMAP protocols to poll for incoming print jobs. Select POP or IMAP depending on the protocol that your email server supports.
Outgoing (SMTP) Mail Server: Specify the address of the outgoing mail server for the email account. For example, smtp.example.com. iPrint server uses the SMTP protocol to send email back to users who submit email-based print jobs to report their job status. In order to support iPrint server, the email server you select must support the SMTP protocol.
Outgoing (SMTP) Mail Server Port: Specify the port of the outgoing mail server for the email account.
Message body Printing: With email-based printing, attachments are always printed. This option allows the email message body to also be printed. It is enabled by default.
Polling Interval: Specify the interval (in seconds) at which emails are fetched from the mail servers.
IMPORTANT:When using email printing, the print command in the subject line might trigger spam filters. To avoid this issue, configure your email system to allow print-specific emails. Include the approved print users in the spam filter of your email system to prevent unwanted print requests.
You can also configure a printer for private email printing by providing an email address to each printer.