19.2 Managing Sharing, License Terms, and Comments

For users to be able to share files and folders in Filr, they must be enabled directly or as a group member through this dialog.

My Files sharing is then automatic for those listed, unless explicitly restricted.
Net Folder sharing requires further configuration.

Path: Port 8443 Filr Admin Console System > Share and Comment Settings

Table 19-2 Using the Share and Comment Settings dialog

Field, Option, or Button	Information and/or Action
Share and Comment Settings dialog
General tab	For a graphical explanation of the settings in this tab, see The General Tab Controls All Filr Sharing. NOTE:Beginning with 24.2, the Rights tab is called as General tab.
Allow all users to share with groups that have been imported from LDAP	If you select this option, groups that were imported from the LDAP directory are displayed in the Share with field when users are sharing an item. All users in the LDAP group then have access to the item that was shared.
User or Group:	IMPORTANT:For users or groups to share items in Filr, they must be listed here. Begin typing a user or group name and then select it in the list. The Grant Share Rights dialog displays.
User/Group List Name Rights Type	This lists the users and groups that are granted rights to share files and folders in Filr. Users that are listed individually and also as members of groups have all of the rights that are granted in their applicable listings.
Grant Share Rights dialog
Re-share items	When users share a file or folder, they can give the users they are sharing with the ability to re-share the file or folder. IMPORTANT:Exercise caution here because even a user's access rights to an item are removed, that does not remove the access rights of the user with whom the item was re-shared.
Share with internal users	Lets users share items with internal users.
Share with “All Internal Users” group	Lets users perform a mass share to all internal users by sharing with the All Internal Users group.
Share with External Users	Lets users share items with users external to the organization through the external users’ email addresses. Email notifications include a link to the shared item. Users can then log in to the Filr site and self provision.
Share with the Public	Lets users make items publicly available. Anyone with the URL to the Filr site can access the Public folder and see the item along with everything else in the folder. Public access requires that you enable Guest access to the Filr site. For information about how to enable Guest access to the Filr site, see Web Browser Access—Default Settings
Share using File Link	Lets users share a link to a file in Filr. Any user with the link can then access the file. The file is not displayed in the Public area, so users must have direct access to the link in order to access the file. Users can share a link of the Filr file even with email addresses that are listed in the Blacklist field.
Share Expiry Settings
Allow shares to Never expire	By default, Allow shares to Never expire check box is enabled. When this option is disabled, the Never option is not displayed for a user. Share expiry is a zone-specific setting. Already shared files with Never Expire will continue to be the same even after it is disabled. When a user edits, modifies such shares or sends out a notification on that shared file/folder, expiry for those shares is defaulted to 30 days. To remove the never expire for the already shared files, the administrator can choose to run the database script to mark all shares with never expire to a predetermined expiry date. For scripts, see Setting Expiry for Shares with Neverin OpenText Filr 23.4: Maintenance Best Practices Guide
Comment Settings
Allow Commenting on Files	Disabling this option prevents all users from logging comments in Filr. You can also disable commenting for only Guest (Public) users. See Guest access is read only.
File Request Settings
Allow users to request files	Allows you to request files from other users. The user to whom you send the file request receives an email with an upload request link pointing to the location where you want the file to be uploaded.
Share Link Settings	Beginning with Filr 24.2, an Administrator can set up the Share Link Settings.
Allow Share Links to be password-protected	By default, Allow Share Links to be password-protected checkbox is disabled. This feature is available only for users with an Advanced, Power External License, and Trial License. When this option is enabled, a user is presented with an option of password-protecting their Share Links at the time of creation or modification. When this option is disabled, the user is not allowed to generate any new password-protected share links. However, users can still manage existing password-protected share links.
Apply Filr's Password Policy when setting passwords for Share Links	Enable the Apply Filr's Password Policy when setting passwords for Share Links checkbox to allow users to set passwords adhering to Filr's Password Policy. However, if Allow Share Links to be password-protected is disabled and Apply Filr's Password Policy when setting passwords for Share Links is enabled, you can still modify an existing secured share link, and a new password adhering to Filr's Password Policy can always be provided. For information on Filr’s password policy, see Password Security (Local and External Users) When both the checkboxes are disabled, the user can modify the password but will not be mandated to follow Filr's password policy while setting the password.
OK button	Click this to save your changes.
Cancel button	Click this to cancel the changes you have made.
Whitelist / Blacklist tab
Mode
No restrictions	Lists are ignored and users can share with any email address.
Whitelist	Allows sharing only with email addresses and domains that have been specified in the Email addresses and Domains fields.
Blacklist	Disallows sharing with any email addresses and domains that have been specified in the Email addresses and Domains fields. Users with Share using File Link rights can share links of Filr files even with email addresses listed in the Blacklist field.
Email addresses list	Use the Add and Delete buttons to add and remove email addresses from the list.
Domains list	Use the Add and Delete buttons to add and remove domains (such as yahoo.com) from the list.
Delete shares that don’t meet the criteria	Select this option to delete all existing shares in the Filr system that do not match the criteria you set. For example, if you selected Blacklist and then specified yahoo.com in the Domains field, selecting this option would delete all Filr shares made to Yahoo email addresses.
OK button	Click this to save your changes.
Cancel button	Click this to cancel the changes you have made.
External Users Licensing Terms tab
Display Terms and Conditions	Enable this tab so that the external users who access the Filr site after receiving an email invitation accept the terms and conditions that you specify in the field provided before being granted access. The text entered here must be HTML formatted in order to display correctly. IMPORTANT:This does not apply to Guest (Public) access.
OK button	Click this to save your changes.
Cancel button	Click this to cancel the changes you have made.

19.2.1 The General Tab Controls All Filr Sharing

To use Filr sharing, users must listed here, either individually or as a member of a group.